Students may not add a course during the fall or spring term after it has met twice (once for summer term). Students may add online courses during the first three days of a 16-week term (first day for a summer term). Students who attend a class without officially registering or following prescribed procedures for adding a class will not receive credit for that class.
Students can register for a class by using the Add/Drop Courses link under the Registration tab in MyMAC.
Students may be dropped administratively, such as for non-attendance. All faculty may officially drop a student for excessive absence or lack of participation after two weeks of consecutive absences based on the course syllabus which occur during the first 75 percent of the semester or term. Students will not be dropped for non-attendance after 75 percent of a term or session is completed. The administrative withdrawal does not remove any financial obligations incurred for the class.
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Watch this tutorial video for a step-by-step guide on Next Steps After Admission:
The college reserves the right to cancel classes from time to time due to unforeseen circumstances such as insufficient class enrollments, the availability of qualified instructors and/or appropriate facilities. Each student who enrolls in a class, which is later cancelled, will have an opportunity to add a class as noted on the College’s Academic Calendar. When the student does not drop the cancelled class, the college can, without consent of the student, drop the student from the class. Any fee amount due to the student resulting from the cancelled class will be posted to the student’s account and federal financial aid will be adjusted as required by regulations.
A student may officially drop or withdraw from the class within the prescribed time allowed for dropping or withdrawing from a class as noted on the important dates calendar. The date on which the student drops or withdraws from class impacts the amount of refund to which the student may be entitled.
The responsibility of officially withdrawing from a class rests with the student. Any informal arrangements made with instructors or other college staff members may result in a failing grade as well as financial liability for all charges incurred for the course. Unless otherwise indicated for specific programs, students may officially withdraw from a 16-week course up to the 13 th week of the semester. From the beginning of the 14 th week through the end of the 16 th week, students will not be permitted to withdraw from a class and must accept the grade earned.
Students can drop a course by electronically completing the Student Drop form under the Registration tab in MyMAC.
Enrollment Verification forms may be submitted electronically through MyMAC under the student tab. Current semester enrollment verification will not be released until classes have been in session for one week.
MINERAL AREA COLLEGE
Annual FERPA Notification
Notification of Student Rights Provided by
the Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) provides certain rights to students with respect to their education records. Those rights are as follows:
The right to inspect and review the education record within 45 days of the day the College receives a request for access.
Students should submit a written request to the Registrar’s Office identifying the record(s) they wish to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected. Mineral Area College provides web access to student records through our student portal, MyMAC, at www.mineralarea.edu, provided the student has established a password allowing access. Inspection of paper documents housed in the Registrar’s Office may be conducted in the Registrar’s Office located in the Arts & Sciences Building, First Floor, in Student Services on the Park Hills campus.
The right to request amendment of the education record if the student believes the record is inaccurate or misleading.
Students may ask the College to amend a record believed to be inaccurate or misleading. The student should submit the written request to the Registrar and clearly identify the part of the record that is believed to be inaccurate or misleading. The student should specify why the information is inaccurate or misleading. If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his/her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided in the form of notification to the student.
The right to consent to disclosures of personally identifiable information contained in the student’s educational record, except to the extent that FERPA authorizes disclosure without consent.
One exception that permits disclosure without consent is a disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, or support staff position (including the Mineral Area College Police Department). Additionally, a person or company with whom the College has contracted is considered a school official for this purpose; i.e. the College Attorney, an auditor, collection agent, Board of Trustees member, student serving on an official committee, student assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the College discloses educational records without consent to officials of another school in which a student seeks or intends to enroll.
The right to file a complaint with the United States Department of Education concerning alleged failure of the College to comply with the requirements of FERPA.
The name and address of the office that administers FERPA is the Family Compliance Office, United States Department of Education, 400 Maryland Avenue, SW., Washington DC 20202-5920
Privacy and Release of Student Record Information/Directory Information
Release of student record information is generally not allowed by Mineral Area College without written consent from the student. FERPA allows certain exceptions to the release of student record information including designated directory information, emergency situations, subpoenas, court orders, and a legitimate educational ‘need to know’ for appropriate faculty or staff.
Directory information includes the following and may be released without the student's consent: name, address, telephone number, date of birth, photo, major or field of study, MAC email, dates of attendance, enrollment status, participation in officially recognized activities and sports, weight and height of members of athletic teams, degree(s) or certificate(s) awarded (including dates), awards received, and previous educational institution(s) attended.
Students have the right to restrict the release of directory information by submitting a Request to Restrict Directory Information form, available online or in the Registrar’s Office. The restriction will apply to all who inquire with the exceptions below:
According to FERPA, the College may release information without the student’s written consent to the following:
It should be noted that if a student asks that directory information be withheld, it will be withheld from a variety of sources, including: the student, friends, relatives, prospective employers, honor societies, and the news media. Students are advised to carefully consider the consequences if they decide to withhold directory information. Information regarding previous dates of attendance, degrees and awards, and previous educational agencies or institutions attended is always considered releasable.
If a student wishes to remove the directory information restriction, he/she must do so in writing to the Registrar’s Office. If a student does not specifically ask that directory information be withheld, the college will presume he/she approves the disclosure of directory information.
Information to Military Recruiters
The Solomon Amendment to FERPA requires the College, upon request, to provide “student recruiting information” on any currently enrolled student who is at least 17 years old to any branch of the armed services. “Student recruiting information” is defined by federal law as name, address, telephone numbers, age or date of birth, class level, degrees received, major, most recent educational institution attended. Recruiters must submit their requests in writing to the Registrar’s Office.
Questions regarding Mineral Area College’s compliance with FERPA may be directed to the Registrar’s Office at registrar@mineralarea.edu or 573-518-2119.
Revised October 2022
